Effective Date: June 05, 2025
NRNA NCC Norway (“we,” “us,” “our”) is committed to protecting your privacy. This document explains how we collect, use, disclose, and protect your personal data under Norwegian and EU data protection laws.
1. Data Controller
- Organization: Non-Resident Nepali Association, National Coordination Council – Norway (NRNA NCC Norway)
- Address: Selma Ellefsens vei 2, Oslo, Norway
- Contact Email: post@nrna.no
- Contact Phone:
The Data Protection Officer is President and General Secretary of the organization, can be reached at post@nrna.no.
2. Personal Data We Collect
We collect and process personal data in several categories:
2.1 Website Usage & Web Forms
- Information you provide through forms (e.g., name, email address, event registrations)
- Technical and analytical data (IP address, browser type, pages visited), collected anonymously to optimize our website.
2.2 Membership Applications
To become a member of NRNA NCC Norway, we require:
- Full name
- Date of birth
- Contact information (phone number, email address)
- Address
- Government-issued identity documents (e.g., passport or national ID), for verification purposes
This data is used solely for membership administration and communications.
3. How We Use Your Data
- To Administer Memberships & Services: Verify identity, process applications, maintain member records
- To Communicate with Members: Invite to events, send newsletters, updates, and announcements
- To Improve Our Services: Analyze website use (with anonymized data) and optimize user experience
- To Fulfill Legal Obligations: Disclose data to Norwegian authorities if legally required (e.g., investigations or regulatory compliance)
We do not use your membership data for marketing without your explicit consent.
4. Data Sharing and Disclosures
We only share your personal data under these conditions:
- Legal Obligation: If requested by Norwegian governmental or law enforcement authorities
- Authorized Providers: Third-party vendors (e.g., newsletter platforms like Mailchimp, hosting services), strictly under confidentiality agreements
We do not share your data with unrelated third parties, sell it, or use it for unrelated purposes.
5. Data Retention
- Membership data is retained for the duration of your membership.
- Website analytics data – anonymized or aggregated – is retained as needed for reporting
- Newsletters & communications databases are kept until you opt out or unsubscribe
6. Security Measures
We implement robust technical and organizational protections, including:
- Encryption at rest and in transit (TLS/SSL)
- Access controls and role-based permissions
- Secure backups and routine security audits
7. Your Rights
Under GDPR and Norwegian data protection law, you have the right to:
- Access or request a copy of your personal data
- Rectify incorrect or outgoing information
- Request deletion (“right to be forgotten”), subject to member retention policy
- Withdraw consent for non-essential processing
- Lodge complaints with the Norwegian Data Protection Authority (Datatilsynet)
To exercise these rights, please contact us as indicated below.
8. Cookies and Tracking Technologies
We use essential and analytical cookies to operate our website and understand usage patterns.
You can manage your cookie preferences through our cookie banner or browser settings.
9. Third-Party Links
Our website may link to external sites (e.g., partners, social media). We are not responsible for their privacy practices. Please read the privacy notices of those sites separately.
10. Updates to This Policy
We may update this policy periodically. Significant changes will be posted on our website, and the effective date will be revised accordingly.
11. Contact Us
For privacy queries, data requests, or complaints:
- Email: post@nrna.no
- Mail: Non-Resident Nepali Association, National Coordination Council – Norway, Selma Ellefsens vei 2, Oslo, Norway
We are dedicated to being transparent, responsive, and helpful. Feel free to reach out!